Executive Assistant
NBCUniversal
Full-time
On-site
New York NEW YORK United States
Sports
Company Description
NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.
Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.
Job Description
The Media Group at NBCU supports a powerhouse collection of consumer-first brands including Peacock, NBC, Bravo, NBC Sports, and NBCU International. With unequalled scale, our teams make the most out of every opportunity to collaborate and learn from one another. We’re always looking for ways to innovate faster, accelerate our growth and consistently offer the very best in consumer experience. But most of all, we’re backed by a culture of respect. We embrace authenticity and inspire people to thrive.
The Executive Assistant role is a full-time position and will provide administrative support to two executives, the SVP, Product & UX, Global Streaming and the SVP, Commerce Product, Global Streaming. The ideal candidate for this position has exemplary planning and time management skills and can organize and manage calendars, keeping scheduling operations running smoothly and efficiently.
Responsible for proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements and meetings (internal and external).
Arrange and schedule meetings; maintain and update calendar; determine importance of meeting requests and schedule accordingly, demonstrate flexibility, patience and persistence in routinely rescheduling meetings.
Arrange travel and all accommodations including comprehensive and detailed itineraries.
Process reimbursement and expense reports in accordance with established policy guidelines; track expenses and follow-up in a timely manner.
Provide a bridge for smooth communication; demonstrate leadership to maintain credibility, trust and support with senior management staff.
Responsible for excellence in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink.
Coordinate on-boarding and off-boarding employees and consultants, including hardware installation request
Manage electronic document systems, intranet web sites, wikis, and web-based project management tools.
Create and edit presentations, agendas, spreadsheets, communications, databases, and reports.
Participate in meetings, take notes and disseminate information to relevant stakeholders
Oversee inventory and replenishment of all in-office supplies, including snacks and office materials, ensuring a well-stocked and organized workplace environment.
Perform other duties as assigned and assist with special projects as needed.
Qualifications
Previous experience in Executive Assistant or Coordinator position.
Previous experience maintaining executive’s phone, calendar, work and travel schedules using Microsoft Outlook.
Excellent interpersonal skills, including a professional phone manner and in-person presence.
Proficient with Microsoft Office programs including Word, PowerPoint and Excel with advanced knowledge of Outlook.
Ability to work with and maintain confidential information.
Experience taking detailed notes and extracting action items.
Ability to understand priorities and adjust meetings and content appropriately.
Desired Characteristics
A self-starter who is organized with strong decision-making capability, ability to follow through without supervision and strong emotional maturity.
Adaptable to various competing demands, and demonstrate the highest level of customer service and response.
Superior organizational and administrative skills with the ability to multi-task and prioritize work.
Forward looking thinker, who actively seeks opportunities and proposes solutions.
Highly resourceful team-player, with the ability to also be extremely effective independently.
Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.
This position is eligible for company sponsored benefits, including medical, dental, and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $70,000 - $90,000.
Additional Information
As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].
NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.
Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.
Job Description
The Media Group at NBCU supports a powerhouse collection of consumer-first brands including Peacock, NBC, Bravo, NBC Sports, and NBCU International. With unequalled scale, our teams make the most out of every opportunity to collaborate and learn from one another. We’re always looking for ways to innovate faster, accelerate our growth and consistently offer the very best in consumer experience. But most of all, we’re backed by a culture of respect. We embrace authenticity and inspire people to thrive.
The Executive Assistant role is a full-time position and will provide administrative support to two executives, the SVP, Product & UX, Global Streaming and the SVP, Commerce Product, Global Streaming. The ideal candidate for this position has exemplary planning and time management skills and can organize and manage calendars, keeping scheduling operations running smoothly and efficiently.
Responsible for proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements and meetings (internal and external).
Arrange and schedule meetings; maintain and update calendar; determine importance of meeting requests and schedule accordingly, demonstrate flexibility, patience and persistence in routinely rescheduling meetings.
Arrange travel and all accommodations including comprehensive and detailed itineraries.
Process reimbursement and expense reports in accordance with established policy guidelines; track expenses and follow-up in a timely manner.
Provide a bridge for smooth communication; demonstrate leadership to maintain credibility, trust and support with senior management staff.
Responsible for excellence in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink.
Coordinate on-boarding and off-boarding employees and consultants, including hardware installation request
Manage electronic document systems, intranet web sites, wikis, and web-based project management tools.
Create and edit presentations, agendas, spreadsheets, communications, databases, and reports.
Participate in meetings, take notes and disseminate information to relevant stakeholders
Oversee inventory and replenishment of all in-office supplies, including snacks and office materials, ensuring a well-stocked and organized workplace environment.
Perform other duties as assigned and assist with special projects as needed.
Qualifications
Previous experience in Executive Assistant or Coordinator position.
Previous experience maintaining executive’s phone, calendar, work and travel schedules using Microsoft Outlook.
Excellent interpersonal skills, including a professional phone manner and in-person presence.
Proficient with Microsoft Office programs including Word, PowerPoint and Excel with advanced knowledge of Outlook.
Ability to work with and maintain confidential information.
Experience taking detailed notes and extracting action items.
Ability to understand priorities and adjust meetings and content appropriately.
Desired Characteristics
A self-starter who is organized with strong decision-making capability, ability to follow through without supervision and strong emotional maturity.
Adaptable to various competing demands, and demonstrate the highest level of customer service and response.
Superior organizational and administrative skills with the ability to multi-task and prioritize work.
Forward looking thinker, who actively seeks opportunities and proposes solutions.
Highly resourceful team-player, with the ability to also be extremely effective independently.
Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.
This position is eligible for company sponsored benefits, including medical, dental, and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $70,000 - $90,000.
Additional Information
As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].