Senior Events Coordinator
The Royal Sydney Golf Club, founded in 1893, is a private members club and one of Australia’s most prominent social and sporting institutions. The team are passionate about providing a premier experience for Club Members and their guests.
About the Role
We are seeking a passionate and experienced Senior Events Coordinator to join our Events team. This dynamic role involves coordinating and delivering exceptional Club and private events, with a particular focus on weddings. Reporting to the Senior Events Manager, you will oversee a personal portfolio of events from concept to completion, ensuring the highest level of service to members and guests.
This is an on-site Monday - Friday role, however flexibility is required as some evening and weekend work is necessary to bring our events to life.
What will I be doing?
- Coordinate a personal portfolio of Club and private events, including weddings, from enquiry through to post-event billing
- Assist the Senior Events Manager with selling, planning, and delivering a calendar of Club hosted and private functions
- Conduct detailed site visits and planning meetings, with a strong focus on wedding enquiries and client relationship management
- Prepare and manage event documentation including event orders, floorplans, seating charts, and attendance lists
- Liaise with internal departments and external suppliers to ensure seamless event execution and premium presentation
- Oversee event setup and actively resolve issues to maintain service excellence on event days
- Support the delivery of themed Club events and ensure continuity of operations in the Senior Events Manager’s absence
- Maintain proficiency in Club systems including Guest Centrix C&B, Virtual Manager, and POS, contributing to accurate reporting and communication
Essential Criteria:
- Minimum 3 years’ experience in event coordination in particular in the Wedding sector
- Excellent client relationship management
- Excellent attention to detail and personal presentation
- The ability to work under pressure, priortise and meet critical deadlines whilst handling multiple projects simultaneously
- Exceptional time management and organizational skills
- A strong ability to work as part of a team
- Ability to develop a rapport and working relationships with members and staff
- Excellent communication skills, both written and verbal
- Proficient in Microsoft software, including Word, Excel and PowerPoint applications
- Strong sense of ownership and pride in your performance and its impact on company’s success
- Knowledge of Visio and event software (designing Event Orders) is an advantage
Why choose us?
- Free staff meals & wellbeing program (gym, tennis lessons, golf clinics)
- Employee Assistance Program
- Training & career development opportunities
- Uniform provided + laundry allowance
- Staff discounts (wine, sporting goods, hotels) & free parking
- We foster an environment of belonging, celebrate diversity at the Club and make hiring decisions based on experience, skill and passion. We actively seek people who genuinely wish to have a positive impact on those around them.
Please note that if your application progresses to the pre-employment stage, you may be required to complete a background check. If the search returns a criminal record, the Club will assess whether the records impacts your ability to perform the key requirements of the role.
Be part of a prestigious Club environment where excellence is the standard. Apply now and help shape a first-class experience for our members.