Controller
Rancho de los Caballeros Ranch and Golf ClubPOSITION PURPOSE:
Supervises and directs the financial activities of the Hotel, safeguards the assets, and prepares all financial reports in accordance with Generally Accepted Accounting Principles. Serves as a financial advisor to Hotel Management and Ownership.
EXAMPLES OF DUTIES:
ESSENTIAL FUNCTIONS:
• Monitors and approves all sales, purchases, salaries and expenses of the Hotel.
• Review all ledger account reconciliations to include: bank statements, assets,liabilities and credit cards. Coordinate and review monthly financial statements for accuracy. Monitor coding of cash receipts.
• Direct and supervise performance of accounting, auditing and cashiering staff including maintenance of payroll records.
• Prepare Annual Depreciation schedules for furniture, equipment, building supplies, revisions and alterations.
• Review tax returns to insure compliance with state and federal regulations. Prepare the utilities and telephone accruals monthly. Monitor records of inventory to control accuracy of supply distribution. Sign food and beverage disbursement checks.
• Analyzes financial data of operations, in order to advise Management and to assist in maintaining an efficient operation.
• Serves as Administrator of Hotel's computerized accounting system and manages all system users, involves troubleshooting. Coordinates servicing and repairs for systems throughout the hotel.
• Supervises staff in compiling month-end closing reports. Oversees preparation of monthly forecast and variance reports and visually reviews for accuracy.
• Reconciles General Ledger accounts and reviews problematic accounts. Directs staff in follow up of accounts.
• Works with Assistant Comptroller in supervision of Hotel Finance Office staff, assigning tasks and giving guidance, monitoring accuracy.
• Controls and tracks inventories of Hotel's operational, departmental and employee meal budgets.
• Assists Hotel's Front Office management staff in interfacing front office and back office computer systems, troubleshoots complications.
• Prepares, reviews, and presents the Monthly Report of Operations.
• Prepares forecasts and budgets as required (Annual, Revised Annual, Monthly, and/or on Corporate/Owner's requests).
• Oversees all contracts and legal agreements, and assists Management in maintaining all licenses, permits, insurance and contracts.
• Hires, trains and supervises Accounting Department Staff including coaching, counseling and discipline.
• Establishes and audits all internal financial controls, including purchasing, cash handling and disbursements, inventories, hotel equipment, master keys, and personnel time records.