Assistant Business Manager- GICC, Arena,Golf Course

A successful candidate will play an active role in the City of College Park’s existing operational success. The purpose of the position is to assist the Business Manager in overseeing the payroll and transaction management as designated by the Business Manager. Payroll review of both the Georgia International Convention Center & Gateway Arena.

Independent judgment is required to identify, select, and apply the most appropriate available guidelines and procedures, as well as interpret precedents. This position is responsible for ensuring that the daily tasks of the Accounting Department of the Georgia International Convention Center, Gateway Center Arena, and the Historic College Park Golf Course are performed efficiently and in a timely manner. The increased demand requires the ability to handle all phases of financial reporting, timely delivery, accuracy, and accountability are primary goals for these venues. The Assistant Business Manager position provides support to the Business Manager, which facilitates the right balance to accomplish the overall goals of the Georgia International Convention Center & Gateway Arena.

• Trouble shooting and financial reconciliation as it pertains to working with the GICC/Arena, Department Heads, and Sales and Marketing regarding accounting protocols/justification, follow-up, and accountability, as well as direct client interaction.
• Handling of the Golf Course invoices and G/L accounts.
• Verifies, monitors, audits, and updates all aspects of Accounting as directed by the Business Manager.
• These duties are valuable tools that will make our Department more efficient and effective.
• Prepares and verifies billing for all GICC Events.
• Creates sales invoices in Logos and distributes them to clients.
• Post Proof of the Pudding Revenues into Delphi and run a Revenue Report for monthly close.
• Copying Accounts Payable invoices to be processed at City Hall.
• Executes event contracts.
• Prepares and completes bank deposits.
• Answer all vendor inquiries.
• Perform filing and copying as needed.
• Assist in the collection of outstanding balances via written and/or verbal communication with clients.
• Maintains accounting document files, including daily work and accounts payable.
• Key daily worksheets to the general ledger system.
• Prepares Journal entries.
• Enters all revenue collections and resolves any revenue discrepancies.
• Process Miscellaneous billing.
• Assists with the month-end processing.
• Assists with the collection of Bad Debt.
• Assists accounting personnel as requested.
• Performs other related duties as assigned.

• The omission of specific duties does not preclude the supervisor from assigning duties that logically relate to the position.

• Knowledge of clerical-accounting practices and office terminology, procedures, and equipment, including CRT; calculator, computer, fax machines, and postage machines.
• Knowledge of filing processes and record retention; ability to make decisions following laws, ordinances, regulations, and established policies.
• Ability to make mathematical computations rapidly and accurately.
• Knowledge of City and department policies and procedures.
• Knowledge of theories, principles, practices, and techniques of business or public administration, with an emphasis on accounting and financial management.
• Knowledge of laws, regulations, and statutes related to accounting and fiscal administration.
• Knowledge of generally accepted accounting principles for government funds, capital projects funds, debt service funds, and proprietary funds.
• Knowledge of City organizational structure, department operations, and financial reporting systems.
• Skill in operating AS400 computer systems, New World software, and Microsoft Office.
• Skill in interpreting and preparing financial documents.
• Skill in research and analytical techniques.
• Skill in analyzing, interpreting, and preparing reports.
• Ability to work under pressure and meet deadlines.
• Ability to plan, schedule, organize, and delegate work in a manner that optimizes the use of time and employee skills.
• May require working in a standing or seated position for continuous periods; workload varies with peak and slow periods.
• Must be knowledgeable of computers and electronic data processing; must have the ability to accurately record and maintain records; ability to multitask and prioritize as necessary.
• Ability to communicate effectively both verbally and in writing.
• Must be able to use tact and courtesy in dealing with the public.
• Must be able to analyze and evaluate procedures and work processes, and exercise appropriate judgment in establishing priorities and work methods.
• Must be able to establish and maintain effective working relationships and deal effectively and courteously with others, to work independently and in team settings.
• Must be able to type or use a personal computer with word processing and related software, and to enter and retrieve information with reasonable speed and accuracy. 
• Moderate physical activity. Requires handling objects of average weight up to fifty (50) pounds, standing and/or walking for more than four (4) hours per day.
• Note: In compliance with the Americans with Disabilities Act (ADA), those functions of the job that are identified as essential are required to be performed with or without reasonable accommodations. Requests to facilitate the performance of essential functions will be given careful consideration.

• Associate’s degree required in Business Administration, Accounting, or related field; Bachelor’s degree preferred.
• Four (4) years experience in accounting and financial reporting; preferably knowledge of and experience in municipal government financial operations; equivalent combination of education and experience.
• Grant experience is a plus.
• Must have a valid Georgia driver's license.

• Strong organizational and communication skills.
• Experience in communicating with diverse communities and in establishing and maintaining cooperative working relationships.
• Proficiency in MS Office Suite, as well as knowledge and understanding of the organizational structure, workflow, and operating procedures.
• Extensive hours and weekends will be required at times.
• Pre-employment screening is required: criminal background check and drug testing.